From the ancient alleys of Hanoi to the crystal-clear waters off the coast of Da Nang, Vietnam offers Kiwi travellers a rich blend of adventure, history, and relaxation. But before …
Planning a business trip from New Zealand to Vietnam in 2025? Whether you’re flying in for a trade expo, negotiating a partnership, or managing an overseas project, securing the right visa is a non-negotiable step. The good news is that New Zealand passport holders can now complete the entire Vietnam business visa application process online. That means no more lengthy consulate visits or mailing stacks of documents. In this guide, we’ll break down everything you need to know — from the basics of the business visa and required documents, to the exact steps, processing times, and why using a professional visa service can save you both time and stress.
A Vietnam business visa is an official authorisation issued by the Vietnamese immigration authorities, allowing the holder to carry out work-related or commercial activities in Vietnam. These might include attending meetings, overseeing operations, signing contracts, visiting suppliers, or exploring investment opportunities. It is not the same as a tourist visa, which is strictly for leisure travel and prohibits business engagements.
For travellers from New Zealand, it’s essential to apply for the correct visa category. Entering Vietnam on a tourist visa while engaging in work-related activities breaches immigration laws and can lead to fines, deportation, and even a ban on future entry.
Business visas are typically valid for one to three months and are available as either single-entry or multiple-entry. Your choice should be based on your travel schedule, the frequency of your business trips, and whether you plan to leave and re-enter Vietnam during the visa’s validity.
Yes. As of 2025, New Zealand passport holders can complete the Vietnam business visa application entirely online. This updated system eliminates the need for in-person submissions at embassies or consulates, streamlining the process for busy professionals.
Online applications can be completed from anywhere — at home, at the office, or while travelling — with no need to courier documents. You submit your forms and documents digitally, pay securely online, and receive the approved e-visa via email.
The system is accessible 24/7 and also offers expedited processing. For urgent business travel, you can choose express service and have your visa issued in as little as 2–8 hours. This flexibility is particularly valuable for New Zealand travellers managing tight itineraries.
While the list of required documents is short, precision matters. First, your New Zealand passport must be valid for at least six months beyond your intended date of entry. You will need to provide a clear, high-resolution colour scan of the passport’s data page.
You’ll also need a compliant passport photo taken against a plain white background, with your face clearly visible and no headwear or sunglasses (unless for religious or medical reasons). Photos that fail to meet official standards are a common reason for delays or rejections.
Finally, you must complete the online application form with accurate personal information, travel dates, and details of your planned business activities in Vietnam. In some cases, you might be asked to supply an invitation letter from a Vietnamese company or organisation you’re working with.
By following this process exactly, you can avoid unnecessary delays or requests for additional documents.
Processing times depend on the service speed you choose. Standard service typically takes 3–5 business days, making it ideal for those who plan ahead. Express service is designed for urgent departures, with visas issued within 2–8 hours.
The cost of your visa will vary depending on its validity period, whether it’s single or multiple entry, and whether you select standard or express processing. The latest fee information can be found here: https://www.vietnamimmigration.com/apply-vietnam-visa/
For New Zealand business travellers who can’t afford delays, paying slightly more for express service can ensure your travel plans stay on track.
Many application issues are caused by preventable errors. These include entering the wrong passport number or expiry date, choosing the wrong visa type, or leaving required fields blank in the application form.
Uploading low-quality scans of your passport or submitting photos that don’t meet the requirements are also frequent problems. Even a small detail, like an incorrect email address, can stop you from receiving your approved visa.
Taking the time to review every detail before submission will greatly increase your chances of a smooth approval process.
A trusted visa agency, such as Vietnam Visa Services, can handle the entire process on your behalf, ensuring your application meets all the requirements the first time. With over 15 years of experience serving clients from around the world — including New Zealand — they have the expertise to minimise errors and maximise approval rates.
Most professional services require only your passport scan and photo, with the rest managed for you. They review your application for accuracy before submission, reducing the risk of rejection or delays.
If you’re facing last-minute travel, a professional visa service can process your application in just 2–8 hours, giving you peace of mind and allowing you to focus on your business commitments.
For New Zealanders travelling to Vietnam on business in 2025, the online visa application system offers a fast, convenient, and reliable way to secure the necessary documentation. By preparing your documents carefully, following the steps, and avoiding common errors, you can have your visa approved quickly and with minimal stress.
For guaranteed approval and the convenience of expert handling, working with a professional visa service is the smart choice. Begin your application today at Vietnam Visa Services and ensure your Vietnam business trip gets off to a smooth start.
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